Daily Profit Per Gallon.
Real-Time.
Accurate margin intelligence. Delivered before close. MyFuelHQ integrates your supplier emails, BOLs, invoices, and EFTs with ATG and POS data to provide precise, grade-level profit reporting every day.
Used by independent operators across DC, Maryland & Virginia
Today's Profit
Avg Margin/Gal
Reconciled
Integrations
$2.4M+
In fuel costs tracked
47,000+
Gallons reconciled per day
99.8%
Document parse accuracy
<2 min
To reconcile a delivery
MARGIN INTELLIGENCE
Your actual cost per gallon, by grade, every day
Not an estimate. Not last month's number. MyFuelHQ pulls your rack costs, EFT surcharges, and midgrade blend ratios and calculates exactly what you paid for the fuel in your tank today.
- Per-grade profit tracking: Regular, Midgrade & Premium
- Midgrade blend cost calculated from your actual ratio
- Daily, weekly, and monthly history — searchable and exportable
Margin by Grade
Today, Feb 14
7-Day Trend
RECONCILIATION ENGINE
Forward the email. We match the BOL, invoice, and payment.
When your supplier sends a BOL or invoice, just forward it. MyFuelHQ reads the document, extracts the numbers, and links everything together. You see immediately if a gallon count is off or a payment hasn't cleared.
- Catches gallon discrepancies between ATG delivery and invoiced amount
- Three-way match: BOL → Invoice → EFT payment
- Alerts when a BOL has no matching invoice or an EFT is still outstanding
Reconciliation Pipeline
3-way document matching
BOL #4521
Delivery
INV-7892
Invoice
EFT $3,241
Payment
MULTI-STATION
Run 2 stations or 10 — one place to see all of them
Margin at your highest-volume location is masking a loser at another. MyFuelHQ shows you P&L, delivery status, and cost trends per station, side by side, so you know where to focus.
- Per-station profit: compare who's making money and who isn't
- Centralized delivery tracking across every location
- Cost and grade-mix trends per station, not rolled up into one number
Portfolio View
2 stations active
Total Revenue
$22,468
Total Profit
$2,139
The modern visibility layer your dispatch software is missing.
Your dispatch software still works — this is the live tank map, level history, consumption rate, and predictive next-delivery view that sits on top of it. No rip-and-replace.
- Live tank mapEvery customer site at a glance, color-coded by urgency. Volume, ullage, and water — refreshed throughout the day.
- Level history & consumption rateMulti-day trend charts per tank. Gallons-per-hour and gallons-per-day computed from history — see how a site actually pulls.
- Predictive next-deliveryAlgorithmic 24 / 48 / 72-hour view of which tanks need a drop next. Plan routes before the runout window opens.
- Configurable alertsLow-level, critical, water-high, and ATG-unreachable — tunable per tank. Email goes to whoever should see it.
Bolts onto the dispatch software you already run.
Fleet Tank Status
12 sites · 4 require action
How it works
Most operators are up and running in a few days
Connect
Plug in your Passport POS and Veeder-Root ATG. We read your tank levels and sales data from there.
Forward
Set up email forwarding for your supplier. BOLs, invoices, and EFT drafts come in automatically — no manual uploads.
Reconcile
MyFuelHQ matches each delivery to its invoice and EFT payment. If something doesn't line up, you see it immediately.
Know
Open the dashboard. Actual cost per gallon, profit by grade, and outstanding payments — all there, every day.
Built for the way you work
Every metric you need, none of the complexity
Revenue
$12,847
Profit
$1,247
Volume
4,821 gal
Margin
$0.124/gal
Real product interface — not a concept render
I used to catch discrepancies two weeks after the fact, if at all. Now I see it the same day — which delivery didn't match, which invoice is missing, what I actually made on regular versus premium. That used to take hours of digging through emails.
Independent Station Owner
Multi-Site Operator, Northern Virginia
Frequently Asked Questions
Everything you need to know before getting started
Most single-station operators are live within a few days. You connect your POS and tank monitors, set up email forwarding to your dedicated ingest address, and we handle the rest. No IT team required. If you can forward an email, you can get started.
Pricing is based on how many stations you operate. No setup fees, no per-transaction charges, no long-term contracts. Schedule a demo and we'll walk you through what makes sense for your operation.
Yes. All data is encrypted in transit and at rest. Each station's data is fully isolated — there is no commingling between accounts. We run on enterprise infrastructure with role-based access controls and we never share your data.
We work with Gilbarco Passport POS systems, Veeder-Root TLS tank monitors, and major fuel suppliers including Ewing Oil, Motiva, Sunoco LP, BP/Amoco, Marathon, Phillips 66, and Valero. Your supplier emails come in and we parse the BOLs, invoices, and EFTs — you never have to key in data manually.
No. MyFuelHQ works in the background from the data you already have. Supplier emails forward automatically, your ATG is read on a schedule, and your POS data comes in through your existing hardware. Open the dashboard when you want to see where you stand.
Yes. You switch between stations from a single login. Each station has its own supplier config, tank setup, and cost history, but you can also see a consolidated view across all of them for benchmarking and portfolio-level reporting.
You do. Export everything at any time. If you ever leave, we give you a full export of your data — BOLs, invoices, cost history, everything. Your data should not be the reason you stay.
Every plan includes direct access to people who understand the fuel business — not a generic help desk. We also do hands-on onboarding to make sure your POS, ATG, and email forwarding are configured right from day one. Multi-site accounts get priority response times.
Still have questions? Reach out to our team — we respond within 24 hours.
What you get with MyFuelHQ
Built for operators running 1–10 locations who are done managing their margins in a spreadsheet.
We handle the setup — hardware, forwarding rules, and initial configuration — so you're not doing it alone.
Know your margin today. Not next month.
Operators using MyFuelHQ stop finding out at month-end
No credit card required. We'll reach out within 24 hours.