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How it works

How MyFuelHQ works

From supplier email to profit-per-gallon, in three steps.

  1. 1

    Forward your supplier emails

    BOLs, invoices, and EFT payment notices are parsed automatically by AI — no manual data entry. Each delivery is matched to its invoice and payment, so you see what was delivered, what it cost, and what's still unpaid.

    • Three-way match: BOL → Invoice → EFT payment
    • No keying in gallon counts, rack prices, or draft amounts
    • Outstanding payments surface the moment a delivery isn't settled
  2. 2

    Connect your hardware

    Veeder-Root tank gauges connect over the network directly or through the Station Hub, and your Gilbarco Passport POS syncs its sales. Tank levels, deliveries, and alarms flow in automatically, updated throughout the day.

    • Works with your existing Veeder-Root ATG and Passport POS
    • Direct network connection or via the Station Hub
    • Tank levels, deliveries, and alarms without walking outside
  3. 3

    See your profit every morning

    Open the dashboard to your actual profit-per-gallon by grade, every day — cost from your real invoices, sales from your POS. Discrepancies between what the truck dropped and what you were billed get flagged.

    • Per-grade profit: Regular, Midgrade, and Premium
    • Cost from your invoices, not last month's estimate
    • Short or over-delivered drops flagged against the invoice

Works with your supplier

Supplier emails come in and we parse the BOLs, invoices, and EFTs — you never have to key in data manually.

  • Ewing Oil
  • Sunoco LP
  • Capitol Petroleum Group
  • Petro Marketing Group
  • Motiva
  • BP/Amoco
  • Marathon
  • Phillips 66
  • Valero
  • and more

See it with your own numbers

We’ll walk you through it using your station’s actual deliveries and costs.

Book a Demo

30-day evaluation. No credit card to start.